The objective of this audit was to assess whether controls related to delegated HR authorities for selected processes are adequately designed and operating as intended to support the appropriate authorization of transactions. Other staffing processes were not examined as they were covered in 2014 by an external audit. It also included two staffing related processes, specifically acting appointments and acting extensions. The audit focussed on non-staffing related processes which are outlined in Appendix A. With the implementation of PeopleSoft, managers can now electronically authorize a number of HR related transactions for which they have sub-delegated authority.
Since April 13, 2015, the Department is using myEMS (PeopleSoft). The Human Resources Services Branch’s (HRSB) Centre of Expertise is responsible for managing departmental staffing-related sub-delegation and for providing expert advice regarding HR related authorities. When exercising HR authorities, managers are encouraged to consult with HR officials for advice and guidance. These authorities pertain to areas such as official languages, labour relations and employment equity. All other delegations that are dictated by the National Joint Council (NJC) directives and other acts and regulations.HR related authorities stemming from the Financial Administration Act (FAA) including authorities related to classification of positions, overtime and certain types of leave which require financial delegation.Appointment and appointment-related authorities stemming from the Public Service Employment Act (PSEA) including internal and external appointments to the public service.
The different delegation functions that must be managed are: When delegating authorities and providing sub-delegation, the Department must ensure that managers being granted authority meet certain set conditions. Managers may exercise delegated authority only within their field of jurisdiction or their area of responsibility unless otherwise indicated and within the specified conditions and limitations. The departmental Table of HR Authorities identifies these authorities, the level of approval required and any references, limitations and conditions that may apply. Numerous Human Resources (HR) authorities are delegated to deputy heads of departments through various pieces of legislation and central agency policies.
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